Importing and Exporting Email Addresses

[Windows programs]

This help page explains how to import or export an address book from one program or computer to another program or computer.

Cruzio recommends exporting addresses in the .csv (comma separated values) format when possible; it's compatible with most address books.

Windows programs

• Outlook Express
• Outlook 2007
• Thunderbird for Windows
• Windows Mail

Mac programs

• Mac OS X Address Book
• Thunderbird for Mac

Webmail programs

• Cruzio Mail
• Domain Webmail (Horde)
• Classic Webmail (OpenWebMail)

Windows programs

Outlook Express

Outlook Express is the email program included with Windows computers up through Windows XP.

Exporting Addresses from Outlook Express

1. Open Outlook Express (located in the Start Menu or on your desktop).
2. In the menu, choose File > Export > Address Book.
3. Select "Text File (Comma Separated Values)." Click Export.
4. Type a name for your exported file. Click Browse to choose the location to save the file to. (Cruzio suggests saving to your computer's Desktop.) Click Save.
5. Click Next and then click Finish.
6. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Outlook Express

These instructions assume that you have already exported addresses from another program or computer to a text file, and that you have the exported file on the computer you are using for importing.

1. Open Outlook Express (located in the Start Menu or on your desktop).
2. In the menu, choose File > Import > Other Address Book.
3. Select the type of the file you are going to import. (If you're not sure which format to use, look at the extension of the file you had exported earlier. For example, an extension of ".csv" stands for "Comma separated values.") Click Import.
4. Click the Browse button and locate the address file you had exported earlier. Select the file, and then click Open. Click Next.
5. Select the fields you want to import. When you're done, click Finish.
6. When you receive the message "Address Book import process has completed," click OK. Then click Close.

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Outlook 2007

Outlook 2007 is an email program for Windows.

Exporting Addresses from Outlook 2007

1. Open Outlook 2007 (located in the Start Menu or on your desktop).

2. In the menu, choose File > Import and Export.

   Choose "Export to a file" and click Next.

3. Select "Comma Separated Values (Windows)."

   Select Contacts. Be sure to select the "Include subfolders" checkbox. Click Next.

4. Type a name for your exported file. Click Browse to choose the location to save the file to. (Cruzio suggests saving to your computer's Desktop.) Click Save.
5. Click Next and then click Finish.
6. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Outlook 2007

These instructions assume that you have already exported addresses from another program or computer to a text file, and that you have the exported file on the computer you are using for importing.

1. Open Outlook 2007 (located in the Start Menu or on your desktop).
2. In the menu, choose File > Import and Export.
3. Choose "Import from another program or file." Click Next.
4. Select the type of the file you are going to import. (If you're not sure which format to use, look at the extension of the file you had exported earlier. For example, an extension of ".csv" stands for "Comma separated values.") Click Next.

5. Click the Browse button and locate the address file you had exported earlier.

   Click Open.

   Choose the option you prefer for handling duplicates. Click Next.

6. If you have custom fields in the file you are importing, click the Map Custom Fields button and adjust the mapping as necessary. When you are done, click OK.
7. Click Finish. The address file will be imported.
8. Verify your import by clicking Tools > Address Book. Make sure that the contacts you wanted to import are in your Address Book.

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Thunderbird for Windows

Thunderbird is a free email program recommended by Cruzio.

Exporting Addresses from Thunderbird

1. Open Thunderbird (located on your Desktop or in Start > All Programs).
2. In the menu, choose Tools > Address Book.

3. In the Address Book menu, choose Tools > Export.

   In the "Save in" menu, choose Desktop.

   In the "File name" field, enter a name for the new file.

   In the "Save as type" menu, select a file type. Cruzio recommends Comma Separated as the type most compatible with other email programs. Click Save. (Cruzio suggests saving to your computer's Desktop.)

4. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Thunderbird

These instructions assume that you have already exported addresses from another program or computer, and that you have the exported file on the computer you are using for importing.

1. Open Thunderbird (located on your Desktop or in Start > All Programs).
2. In the menu, choose Tools > Address Book.

3. In the Address Book menu, choose Tools > Import.

   Select Address Books. Click Next.

4. Select "Text File (LDIF, .tab, .csv, .txt)." Click Next.

5. Select your address book file. (To see your file, you may need to set the "files of type" menu to your file type, for instance, Comma Separated.) Click Open.

   Make sure the "Address Book fields" match the "Record data to import." Uncheck items you don't want to import.

   When you are ready to import, click OK, then click Finish.

6. Make sure that the contacts you wanted to import are in the Address Book.

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Windows Mail

Windows Mail is the email program included with Windows Vista.

Exporting Addresses from Windows Mail

1. Open Windows Mail (located on your Desktop or in the Start menu > All Programs).

2. In the menu, choose File > Export > Windows Contacts.

   Select an export format. Cruzio recommends "CSV (Comma Separated Values)" as the most compatible with other email programs. Click Export.

3. Type a name for the exported file. Click Browse. Choose a folder to save the file to.

   Click Save. Click Next.

   Make sure all the address book fields you want are checked. Click Finish.

4. Click OK and then Close.
5. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Windows Mail

These instructions assume that you have already exported addresses from another program or computer, and that you have the exported file on the computer you are using for importing.

1. Open Windows Mail (located on your Desktop or in the Start menu > All Programs).
2. In the menu, choose File > Import > Windows Contacts.

3. Select the format of your address file. Click Import.

   Click Browse. Choose the file you want to import and click Open. Click Next.

   Make sure all the address book fields you want are checked. Click Finish.

   If you have any duplicates, you'll be asked to choose whether to replace the originals. Choose an answer.

   Click Close.

4. Choose Tools > Windows Contacts. Make sure the information you wanted has been imported.

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Mac programs

Mac OS X Address Book

Address Book is the address program included with Mac computers as part of OS X.

Exporting Addresses from Address Book

1. Open Address Book (located in the Dock or in the Applications Folder).
2. In the Group column, select All. (If you cannot see the Group column, choose View > Card and Columns in the menu.)
3. In the Name column, select all the entries by clicking on one item, then choosing Edit > Select All in the menu.
4. Next, if and only if you plan to import the exported addresses into Classic Webmail (Open WebMail), deselect any entry that Open WebMail will not import properly. To do this, hold down the Command key (the key with the Apple icon) and click once on any entry that does not have a first name, or that is marked as a company (with an icon of a building).
5. In the menu, choose File > Export vCard.
6. Name the vCard file and click Save. (Cruzio suggests saving to your computer's Desktop.)
7. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Address Book

These instructions assume that you have already exported addresses from another program or computer, and that you have the exported file on the computer you are using for importing.

1. Open Address Book (located in the Dock or in the Applications Folder).
2. In the menu, choose File > Import. Then select the format of the file you are importing, such as vCards or Text File. If you are importing a file with a .csv (comma separated values) extension, select Text File.
3. Locate the file you want to import and select it. Click Open.

4. If you are importing a vCard file, click Add when prompted.

   If you are importing a text file, such as a .csv file, use the pop-up menus in the Text File Import dialog to specify how to import the data. Then click OK.

5. Verify that the contacts you wanted are in your Address Book.

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Thunderbird for Mac

Thunderbird is a free email program recommended by Cruzio.

Exporting the Thunderbird Address Book

1. Open Thunderbird (located in the Dock or in the Applications Folder).
2. Click the Address Book icon in the toolbar.

3. In the menu, choose Tools > Export.

   In the Save As field, enter a name for the new file.

   In the Where menu, choose a location to save the new file.

   In the Format menu, choose a file type. Cruzio recommends Comma Separated as the type most compatible with other email programs. Click Save. (Cruzio suggests saving to your computer's Desktop.)

4. Please refer to the importing instructions for the program you want to import this file into.

Importing the Thunderbird Address Book

These instructions assume that you have already exported addresses from another program or computer to a text file, and that you have the exported file on the computer you are using for importing.

1. Open Thunderbird (located in the Dock or in the Applications Folder).
2. Click the Address Book icon in the toolbar.

3. In the menu, choose Tools > Import.

   Choose Address Books and click Next.

4. Choose "Text File (LDIF, .tab, .csv, .txt)." Click Next.

5. In the "Select address book file" window, locate the file you want to import. Click Open.

   Make sure the "Address Book fields" match the "Record data to import." Uncheck items you don't want to import.

   To check individual contacts, click the Next button at the top to cycle through them.

   When you are ready to import, click OK, then click Finish.

6. Verify your import by clicking the Address Book icon. Make sure that the contacts you wanted to import are in the Address Book.

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Webmail programs

Cruzio Mail

Cruzio Mail comes with email addresses with a Cruzio-owned domain—cruzio.com, baymoon.com, calcentral.com, cruziolatino.com, ebold.com, elgatito.com, icogitate.com, rattlebrain.com, scshop.com or skyhighway.com.

Exporting Addresses from Cruzio Mail

1. Log in to Cruzio Mail. In the sidebar, select Addresses.

2. In the main part of the Addresses page, find the "Address book export" section.

   Without making any changes to the options (unless you know exactly what you are doing), click the "Export to CSV File" button. Save the resulting file to your computer. (Cruzio suggests saving to your computer's Desktop.)

3. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Cruzio Mail

These instructions assume that you have already exported addresses in the CSV (Comma Separated Values) format from another program or computer, and that you have the exported .csv file on the computer you are using for importing.

1. Log in to Cruzio Mail. In the sidebar, select Addresses.

2. In the main part of the Addresses page, find the "Address book import" section.

   Select the CSV file you had exported earlier. Without making any changes to the options (unless you know exactly what you are doing), click the "Import CSV File" button.

   Make any changes you wish to the import data. Click Finish.

3. Click the Addresses link. Make sure the addresses and information you wanted have been imported.

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Domain Webmail (Horde)

Domain Webmail (Horde) comes with email addresses with your own domain—yourdomain.com—as part of Cruzio's Website Basic, Plus and Premium hosting services.

Exporting Addresses from Domain Webmail (Horde)

1. Log in to Domain Webmail (Horde).
2. In the sidebar, select Address Book.
3. At the top of the page, click the Import/Export gear wheel icon.

4. Find the section headed "Export Address Book."

   Select the export format by choosing "Comma separated values." (This format is the most compatible with other programs.)

   Select the address book you want to export.

   Click the Export button and save the resulting file to your computer. (Cruzio suggests saving to your computer's Desktop.)

5. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Domain Webmail (Horde)

These instructions assume that you have already exported addresses from another program or computer, and that you have the exported file on the computer you are using for importing.

1. Log in to Domain Webmail (Horde).
2. In the sidebar, select Address Book.
3. At the top of the page, click the Import/Export gear wheel icon.

4. Find the section headed "Import Address Book, Step 1."

   Select the format that matches the source file you are importing. (If you're not sure which format to use, look at the extension of the file you had exported earlier. For example, an extension of ".csv" stands for "Comma separated values.")

   Skip the option to replace the existing address book, unless you're absolutely sure you want to do this.

   Select the address book you want to import the addresses to.

   Skip the option to select a charset.

   Select the file to import by clicking the button and choosing the source file from your computer.

   Click Next.

5. The beginning of the source file will be shown. If it contains the field names, such as "Name," "Email Address," etc., select the checkbox.

   Leave the other options unchanged, and click Next.

6. In the "Imported fields" box, select "E-Mail Address." In the "Available fields" box, select "Email." Click the "Add Pair" button.

   Repeat this action for any additional information you want to import, matching the imported field you want with the appropriate available field.

   Click Next.

7. At the top of the page, click the Browse icon.

   In the row of alphabet letters, click All to browse your entire Address Book.

   Make sure the addresses and information you wanted have been imported.

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Classic Webmail (Open WebMail)

Classic Webmail (Open WebMail) comes with email addresses with your own domain—yourdomain.com—if you purchased domain hosting from Cruzio before July of 2006.

Exporting Addresses from Classic Webmail (Open WebMail)

1. At the top of the page, click the Address Book icon or link.
2. At the top of the page, click the Export icon or link.

3. Select each address you want to export by checking the box next to it.

   Select an export format of "CSV (Comma Separated Value)." Skip the option to change the Charset. Click Export Now.

4. Please refer to the importing instructions for the program you want to import this file into.

Importing Addresses into Classic Webmail (Open WebMail)

These instructions assume that you have already exported addresses from another program or computer, and that you have the exported file on the computer you are using for importing.

1. At the top of the page, click the Address Book icon or link.
2. At the top of the page, click the Import icon or link.

3. Browse for the file to import by clicking the button and selecting the address file you had exported earlier.

   Choose the format that matches the address file you are importing. (If you're not sure which format to use, look at the extension of the file you had exported earlier. For example, an extension of ".csv" stands for "Comma Separated Value.") If you are importing a .csv file, choose "CSV (first line contains field names)."

4. Choose a destination address book for the imported data. Click Import.

   Make sure the addresses and information you wanted have been imported.

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